INTERIOR/OS-47, Parking Assignment Records

64 FR 16984 (April 7, 1999); Modification published 73 FR 8342 (February 13, 2008) and 86 FR 50156 (September 7, 2021)  
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DEPARTMENT OF THE INTERIOR
 
Office of the Secretary
  
Privacy Act of 1974; As Amended; Revisions to the Existing System
of Records
 
AGENCY:  Office of the Secretary, Department of the Interior.
 
ACTION:  Proposed revisions to an existing system of records. 
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SUMMARY:  In accordance with the Privacy Act of 1974, as amended (5 U.S.C. 552a), the Office of the Secretary is issuing public notice of its intent to modify an existing Privacy Act system of records notice, OS-47, “Parking Assignment Record.” The revisions will update the address of the system location and the system manager.
 
EFFECTIVE DATE:  These actions will be effective on April 7, 1999.
 
FOR FURTHER INFORMATION CONTACT:  Parking Program Coordinator, Division of Facilities Management Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-1210 MIB, Washington, DC 20240.
 
SUPPLEMENTARY INFORMATION:  In this notice, the Department of the Interior is amending OS-47, “Parking Assignment Record,'' to update the address of the system location and system manager. Accordingly, the Department of the Interior proposes to amend the “Parking Assignment Record,” OS-47 system notice in its entirety to read:

Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.

INTERIOR/OS-47
 
SYSTEM NAME:
Parking Assignment Records--Interior, OS-47.
 
SYSTEM LOCATION:
Division of Facilities Management Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-1210 MIB, Washington, DC 20240.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals requesting a parking permit or joining a carpool from both the Federal and private sector.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security number, telephone number at work, location of employment, service computation date (applicable to Federal employees only), home address, vehicle(s) make and model, State of vehicle registration, license tag number, parking permit number, and number of carpool riders.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
40 U.S.C. 471, et. seq., FMC 74-1 FPMR Temporary Regulation D-69.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The primary purposes of the system are:

• (1)  To manage the assignment of parking permits.
• (2)  To assist individuals in locating carpools.

Disclosures outside the Department of the Interior may be made:

• (1)  To a Federal agency that has jurisdiction over parking spaces.
• (2)  To the U.S. Department of Justice or to a court or adjudicative body with jurisdiction when 
  • (a)  The U.S. Department of the Interior, a component of the Department, or when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and 
  • (b)  The Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled.
• (3)  To appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation of or for enforcing or implementing a statute, rule, regulation, order or
• license, when the disclosing agency becomes aware of a potential violation of a statute, rule, regulation, order or license.
• (4)  To a congressional office in connection with an inquiry an individual covered by the system has made to the congressional office.
• (5)  To appropriate agencies, entities, and persons when:
  • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
  • (b)  The Department has determined that as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
  • (c)  The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.  
• (6) To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
  • (a) Responding to a suspected or confirmed breach; or
  • (b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
Records are stored in a computer database.
 
RETRIEVABILITY:
By name of individual, Social Security number, telephone number at work, location of employment, service computation date (applicable to Federal employees only), zip code of home address, vehicle(s) make and model, State of vehicle registration, license tag number, parking permit number, and number of carpool riders.
 
SAFEGUARDS:
Records are maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized records.
 
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with General Records Schedule No. 11, Item No. 4.
 
SYSTEM MANAGER(S) AND ADDRESS:
Parking Program Coordinator, Division of Facilities Management Services, National Business Center, U.S. Department of the Interior, 1849 C Street NW, MS-1210 MIB, Washington, DC 20240.
 
NOTIFICATION PROCEDURE:
Inquiries regarding the existence of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.60.
 
RECORD ACCESS PROCEDURES:
A request for access to records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.63.
 
CONTESTING RECORD PROCEDURES:
A request for amendment of records shall be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71.
 
RECORD SOURCE CATEGORIES:
Individuals requesting a parking permit or joining a carpool.
 
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.