USGS-18 Computer Registration System

63 FR 60376, November 9, 1998; Modification published 74 FR 23430, May 19, 2009
 
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DEPARTMENT OF THE INTERIOR 
 
Geological Survey Privacy Act of 1974; as Amended; Revisions to the Existing System of Records 
 
AGENCY:  Geological Survey, Department of the Interior. 
 
ACTION:  Proposed revisions to an existing system of records.
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SUMMARY:  In accordance with the Privacy Act of 1974, as amended (5 U.S.C. 552a), the U.S. Geological Survey (USGS) is issuing public notice of its intent to modify an existing Privacy Act system of records notice, USGS–18, ‘‘Computer Registration System.’’  The revisions will update addresses of the System Location(s), add language to cover email to Categories of Individuals Covered by the System, to add a routine use authorizing data access, revising the addresses of System Manager(s), and altering the language for Notification Procedure, Record Access Procedure, and Contesting Record Procedure. 
 
EFFECTIVE DATE:  5 U.S.C. 552a(e)(11) requires that the public be provided a 30-day period in which to comment on the intended use of the information in the system of records.  The Office of Management and Budget, in its Circular A–130, requires an additional 10-day period (for a total of 40 days) in which to make these comments.  Any persons interested in commenting on this revised system of records may do so by submitting comments in writing to the U.S. Department of the Interior, U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS–807, 12201 Sunrise Valley Drive, Reston, Va. 20192. Comments received within two days of publication in the Federal Register (December 2, 1998), will be considered.  The system will be effective as proposed at the end of the comment period, unless comments are received which would require a contrary determination. 
 
ADDRESS:  Send written comments to U.S. Department of the Interior, U.S. Geological Survey, USGS Privacy Act Officer, National Center, MS–807, Reston, Virginia, 20192. Hand deliver comments to the same address. 
 
FOR FURTHER INFORMATION CONTACT:  Chief, Enterprise Data Services Branch, Office of Program Support, U.S. Geological Survey, National Center, MS–815, Reston, Virginia 20192. 
 
SUPPLEMENTARY INFORMATION:  The USGS is proposing to amend the system notice for USGS–18, ‘‘Computer Registration System,’’ to more accurately and clearly describe the addresses of the System Location(s), System Manager(s), add email address where applicable, add a routine use authorizing data access and revise language on notification, access, and contesting procedures. 
 
Dated: October 28, 1998. 
Paul R. Celluzzi, 
Chief, Corporate Information Technology Branch, Office of Information Services. 
 
Accordingly, the USGS proposes to amend the ‘‘Computer Registration System,’’ USGS–18 in its entirety to read as follows: 
 
INTERIOR/USGS–18 
 
SYSTEM NAME: 
Computer Registration System— Interior, USGS–18. 
 
SYSTEM LOCATION: 
Enterprise Data Services Branch (EDSB), Office of Program Support, National Center, U.S. Geological Survey, Mail Stop 815, Reston, Virginia 20192; Menlo Park Service Center, 345 Middlefield Road, Menlo Park, California 94025; Flagstaff Service Center, 2255 N. Gemini Drive, Flagstaff, Arizona 86001. 
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
Users of computer services. 
 
CATEGORIES OF RECORDS IN THE SYSTEM: 
Name, computer user number, E-mail address where applicable, telephone number, subsystem registration, account number. 
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 
40 U.S.C. 486(c); 41 CFR part 201–7. 
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: 
The primary use of the records is: 
  • (a)  To record registration information for computer users; and 
  • (b)  To contact computer users; and 
  • (c)  To authorize data access. 
 
Disclosure outside the Department of the Interior may be made: 
  • (1)  To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when 
    • (a)  The United States, the Department of the Interior, a component of the Department, or when represented by the Government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and 
    • (b)  The Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled; 
  • (2)  Of information indicating a violation or potential violation of a statute, regulation, rule, order, or license to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order, or license; 
  • (3)  To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office; 
  • (4)  To a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant, or other benefit; and 
  • (5)  To Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant, or other benefit.
  • (6)  To appropriate agencies, entities, and persons when: 
    • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and 
    • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
    • (c)  The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.  
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: 
 
STORAGE: 
Records are maintained on magnetic disk. 
 
RETRIEVABILITY: 
By user name, user number, E-mail address where applicable, telephone number, subsystem, account number. 
 
SAFEGUARDS: 
Maintained with safeguards meeting the requirements of 43 CFR 2.51. 
 
RETENTION AND DISPOSAL: 
Retained and disposed of according to Bureau Records Disposition Schedule, RCS/Item 102–01. 
 
SYSTEM MANAGER(S) AND ADDRESS: 
Chief, Enterprise Data Services Branch, Office of Program Support, U.S. Geological Survey, Mail Stop 815, National Center, Reston, Virginia 20192; Chief, Menlo Park Service Center, U.S. Geological Survey, 345 Middlefield Road, Menlo Park, California 94025; Chief, Flagstaff Service Center, U.S. Geological Survey, 2255 N. Gemini Drive, Flagstaff, Arizona 86001. 
 
NOTIFICATION PROCEDURES: 
A request for notification of the existence of records shall be addressed to the appropriate System Manager.  The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.60. 
 
RECORD ACCESS PROCEDURES: 
A request for access to records shall be addressed to the appropriate System Manager.  The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.63. 
 
CONTESTING RECORD PROCEDURES: 
A request for amendment of a record shall be addressed to the appropriate System Manager. The request shall be in writing, signed by the requester, and comply with the content requirements of 43 CFR 2.71. 
 
RECORD SOURCE CATEGORIES: 
Individual users of computer services.

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