INTERIOR/BLM-4, Coal Lease Data System

47 FR 55317 (December 8, 1982); Modification published 73 FR 17376 (April 1, 2008) and 86 FR 50156 (September 7, 2021)
 
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Office of the Secretary 
 
Privacy Act of 1974; Revision of System of Records Notices 
 
Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), notice is hereby given that the Department of the Interior proposes to revise existing Privacy Act notices of systems of records. Sixteen Bureau of Land Management notices of records systems are being revised to clarify the fact that information on indebtedness to the Federal Government is included in the records, and to add routine disclosure to consumer reporting agencies to expedite and facilitate the collection of monies owed to the Bureau. One notice, LLM-12, is also being revised to add a routine use for disclosure of information in response to Congressional inquiries made on behalf of individuals. The routine disclosures are compatible with the purposes for which the systems of records are maintained. A listing of the system notices being revised follows, and complete revised system notices are published in their entirety below.
 
System No. and system name Previous FEDERAL REGISTER publication
1.  LLM-2, Range Management System.
 4-11-77 (42 FR 19110).
2.  LLM-3, Mineral Lease Management. 4-11-77 (42 FR 19110).
3.  LLM-4, Coal Lease Data System. 4-11-77 (42 FR 19111).
4.  LLM-7, Land and Resource Case File.
 
 4-11-77 (42 FR 19112).
5.  LLM-9, Property and Supplies Accountability. 4-11-77 (42 FR 19112).
6.  LLM-12, Manpower Management. 4-11-77 (42 FR 19113).
7.  LLM-13, Safety Management Information. 4-11-77 (42 FR 19114).
8.  LLM-16, Mineral and Vegetal Material Sales. 4-11-77 (42 FR 19115).
9.  LLM-18, Criminal Case Investigations. 4-11-77 (42 FR 19115).
10.  LLM-19, Civil Trespass Case Investigations. 4-11-77 (42 FR 19116).
11.  LLM-21, Travel. 4-11-77 (42 FR 19116).
12.  LLM-22, Financial Management. 4-11-77 (42 FR 19117).
13.  LLM-23, Contract Files. 4-11-77 (42 FR 19117).
14.  LLM-24, Copy Fee Deposit. 4-11-77 (42 FR 19118).
15.  LLM-28, Adopt a Wild Horse. 4-11-77 (42 FR 19119).
16.  LLM-29, Recordation of Mining Claims. 4-11-77 (42 FR 19119).

 

5 U.S.C. 552a(e)(11) requires that the public be provided a 30-day period in which to comment on proposed routine uses of information in systems of records. Therefore, written comments on the proposed additions of routine uses to the notices can be addressed to the Department Privacy Act Officer, Office of the Secretary (PIR), U.S. Department of the Interior, Washington, D.C. 20240. Comments received within 30 days of publication in the Federal Register will be considered. The notices shall be effective as proposed without further notice unless comments are received which would result in a contrary determination. 
 
Dated: December 2, 1982. 
Richard R. Hite, 
Deputy Assistant Secretary of the Interior.
 
INTERIOR/LLM-4
 
SYSTEM NAME: 
Coal Lease Data System--Interior, BLM-4.
 
SYSTEM LOCATION:
U.S. Department of the Interior, Bureau of Land Management, Denver Federal Center, Bldg. 50, Denver, Colorado 80225.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
Individuals owing federal coal leases issued by BLM.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
The record contains the lessees name, address, description of the area leased, the Bureau's assigned case file number, and information on payments due on leases or extraction of coal.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
30 U.S.C. 181, 201.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The primary uses of the records are (a) to identify ownership of Federal Coal leases and (b) to document for administrative use  information for the management, disposal, and use of National Resource lands and resources. Disclosures outside the Department of the Interior may be made
  • (1)  To a member of the general public in response to a specific request for pertinent information,
  • (2)  To the U.S. Department of Justice when related to litigation or anticipated litigation, 
  • (3)  of information indicating a violation or potential  violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for  investigating rule, regulation, order or license, 
  • (4)  From the record of an individual in response  to an inquiry from a Congressional office made at the request of that individual, and 
  • (5)  To consumer reporting agencies to facilitate collection of debts owed the Government.
  • (6)  To appropriate agencies, entities, and persons when:
    • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
    • (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
    • (c) The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
  • (7)  To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
    • (a) Responding to a suspected or confirmed breach; or
    • (b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING  OF RECORDS IN THE SYSTEM:
 
STORAGE:
Maintained on mag-tape.
 
RETRIEVABILITY: 
Indexed by name of lessee, case file number, and land description.
 
SAFEGUARDS: 
Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized records
 
RETENTION AND DISPOSAL: 
Record destroyed fifteen years after termination of lease.
 
SYSTEM MANAGER(S) AND ADDRESS: 
Minerals Staff Leader, U.S. Department of the Interior, Bureau of  Land Management, Denver Federal Center, Bldg. 50 Denver, Colorado  80225.
 
NOTIFICATION PROCEDURE: 
To determine whether the records are maintained on you in this system, write to the Systems Manager.
 
RECORD ACCESS PROCEDURES: 
To see your records write to the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
 
CONTESTING RECORD PROCEDURES:
To request corrections or the removal of material from your files, write the Systems Manager.
 
 RECORD SOURCE CATEGORIES:
 Lessees.

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