INTERIOR/OS-25, Youth Conservation Corps Enrollee Records

56 FR 41700 (August 22, 1991); Modification published 86 FR 50156 (September 7, 2021)
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Office of the Secretary
 
Privacy Act of 1974— Revision of Systems of Records
 
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a), notice is hereby given that the Department of the Interior proposes to revise three notices describing records maintained by the U.S. Fish and Wildlife Service and the National Park Service. All changes are editorial in nature, clarify and update existing statements, and reflect organization, address, and other miscellaneous administrative revisions which have occurred since the previous publication of the material in the Federal Register. The three notices being revised, which are published in their entirety below, are: 
  • (1) Youth Conservation Corps (YCC) Enrollee Records—Interior, Office of the Secretary—25 (previously published on October 19,1988; 53 FR 40967) 
  • (2) Youth Conservation Corps (YCC) Enrollee Payroll Records File—Interior, Office of the Secretary—26 (previously published on October 19,1988; 53 FR 40968).
  • (3) Youth Conservation Corps (YCC) Enrollee Medical Records—Interior, Office of the Secretary—27 (previously published on October 19,1988; 53 FR 40968).

In all three notices (OS-25), (OS-26), and (OS-27), the existing system location statements and the  existing system manager(s) and address statements are revised to reflect that the records, which were previously maintained by the Office of Historically Black College and University Programs and Job Corps, are now maintained by both the U.S. Fish and Wildlife Service and the National Park Service.

Since these changes do not involve any new or intended use of the information in the systems of records, the notices shall be effective upon publication in the Federal Register August 22, 1991. Additional  information regarding these revisions may be obtained from the Department Privacy Act Officer. Officer of the Secretary (PMI), room 2242, Main Interior Building, U.S. Department of the Interior, Washington, DC 28240.

Dated: August 15,1991. 
Janet L. Bishop, 
Acting Director, Office of Management Improvement.
 
INTERIOR/OS-25
 
SYSTEM NAME:
Youth Conservation Corps (YCC) Enrollee Records--Interior, Office of the Secretary- 25.
 
SYSTEM LOCATION:
  • (a) U.S. Department of the Interior, Bureau of Reclamation, Administrative Service Center, Academy Place 1, 7333 West Jefferson, Denver, Colorado 80235. 
  • (b) Participating Field Stations of the U.S. Department of the Interior, U.S. Fish & Wildlife Service. A listing of field offices may be obtained from the System Manager listed below.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Enrollees (YCC) of USDI Federal YCC program.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
  • (1) Current enrollee USDI Application Form and Employment and Training Administration Form 27; USDI Medical History Forms; Personal and Statistical Information.  
  • (2) Optional; Evaluation of enrollees performance by camp staff; Accident, injury, and treatment forms.
  • (3) Past enrollees; List of names and addresses. 
  • (4) Current alternates (YCC) USDI Application Form and Employment and Training Administration Form 27.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Pub. L. 93-408.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The primary uses of the records are 
  • (a) The identification of current and past enrollees and current alternates or applicants;  
  • (b) For the selection of alternate upon enrollee withdrawal from program (YCC),
  • (c) To provide enrollee participation record for school credit.
Disclosures outside of the Department of the Interior may be made 
  • (1) To the U.S. Department of Agriculture in connection with joint administration of YCC program; 
  • (2) To the U.S. Department of Justice or in a proceeding before a court or adjudicative body when
    • (a) The United States, the Department of the Interior, a component of the Department, or, when represented by the government, an employee of the Department is a party to litigation or anticipated litigation or has an interest in such litigation, and
    • (b) The Department of the Interior determines that the disclosure is relevant or necessary to the litigation and is compatible with the purpose for which the records were compiled;
  • (3) Of information indicating a violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcement or implementing the statute, rule, regulation, order or license; 
  • (4) To a congressional office from the record of an individual in response to an inquiry the individual has made to the congressional office;
  • (5) To a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit;
  • (6) To Federal, State, or local agencies where necessary to obtain information relevant to the hiring or retention of an employee, or the issuance of a security clearance, license, contract, grant or other benefit;
  • (7) To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
    • (a) Responding to a suspected or confirmed breach; or
    • (b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:
 
STORAGE:
Maintained in personnel jackets.
 
SAFEGUARDS:
In accordance with National Archives and Records Administration regulations (36 CFR 1228.150, et seq).
 
RETENTION AND DISPOSAL:

In accordance with Interior Department, Office of the Secretary Records Schedule NCa-48-82-1

SYSTEM MANAGER(S) AND ADDRESS:
  • (a) Youth Program Officer, U.S. Department of the Interior, National Park Service, PO Box 37127, 1100 L Street, room 4415, Washington, DC 20013-7127.
  • (b) Chief, Division of Refuges, U.S. Department of the Interior, U.S. Fish & Wildlife Service, 1849 C Street NW, Washington, DC 20240.
NOTIFICATION PROCEDURE:
Inquiries regarding the existence of records should be addressed to the System Manager. A written, signed request stating that the requester seeks information pertaining to him/her is required. See 43 CFR 2.60.
 
RECORD ACCESS PROCEDURES:
A request for access may be addressed to the System Manager. The request must be in writing and be signed by the requester. The request must meet the content requirements of 43 CFR 2.63.
 
CONTESTING RECORD PROCEDURES:
A petition for amendment should be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71.
 
RECORD SOURCE CATEGORIES:
Individual on whom the record is maintained, medical doctor, school or other official.

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